Booth Design and Use of Exhibit Space
Booth Design
The back wall of the display is limited to 8' in height and a depth of 4'. All display fixtures and accessories, (including but not limited to book racks, instruments and foliage) over 4' in height, not to exceed 8' maximum, must be confined to that area of the exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth space must not exceed 4' in height. Hanging signs are not permitted.
In an exhibit that contains 3 or more linear booths (30 feet or more), the interior booths are permitted to contain display material over 4' in height - with a maximum of 8' in height - which must be confined to that area of the exhibitor's space which is within 6' of the backline of the booth. Sufficient "see-through" area must be provided so as not to block the view of adjacent exhibits. The end booths of such an exhibit must conform to the Standard Booth restrictions of 4' display area from the backline of the booth. Hanging signs are not permitted.
No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. If such draping is not ordered, the contractor, with the approval of the Exhibit Manager, will install it and charge the exhibitor.
The aisles are the property of AAI. Each exhibitor has the responsibility to assure proper flow of traffic through the entire show by not blocking the aisles. Do not place your demonstration areas on the aisle line of your exhibit if you expect many people to congregate at one time. Leave space within your own exhibit area to absorb the majority of the crowd. This regulation applies even if your exhibit booths are directly across the aisle from each other.
Island Booths
In island booth units, bordered on four sides by aisles, the full cubic content of the space may be used; however, all display material is restricted to 16’ in height and sufficient “see-through or walk-through” area must be provided so as not to block the view of adjacent exhibits. Models or to-scale drawings of cubic content exhibits must be submitted in advance to Exhibit Management for approval to avoid problems during exhibit set-up. Hanging signs are permitted.
Installation of
Friday,
May
Please note: Children under the age of 12 are not permitted in the exhibit hall during set-up or dismantling of exhibits.
A labor crew will be available on set-up day in accordance with advance
orders. Exhibitors are urged to order in
advance all services required. A
complete set of service forms will be on-line at www.bredenational.com in February. All exhibit material must be
unpacked by
Crate Storage
Empty crates, boxes and cartons must be removed from the exhibit area
by
Fire Department
Regulations
Volative or flammable fluids, substances or materials of any nature prohibited
by city fire regulations or insurance carriers may not be used in any booth.
Regulations for
Carpeting
The exhibit hall is not carpeted. Exhibitors are required to carpet their booths/displays. The aisles will be carpeted in teal.
Labor/Furniture/Rental Displays
Jan Alexander
Brede
National Exposition Services
Fax: 301/937-2952
Email: jalexander@brede.com
www.bredenational.com
Electricity/Utilities/Telephones
Electrical service, telephones and installation of water, gas or air will be available. Order forms for services will be included in the exhibitor service kit.
Audio Visual/Computers
Audio Visual and computer needs will be provided
in the service kits.
Exhibitor service kits will be available online at www.bredenational.com by February 19. A complete set of forms for ordering services will be included in the kit. Exhibitors are urged to take advantage of cost reductions offered by most contractors for advance orders.
Many services cost substantially more when ordered onsite.
Shipping Instructions
All freight charges must be PREPAID.
IMMUNOLOGY 2007™
c/o
Brede National Exposition Services
Company
Name/Booth Number
IMMUNOLOGY 2007™
c/o
Brede National Exposition Services
Tel: 305 673-7311
Union Rules
Local Union 1175 has jurisdiction over the installation and/or dismantling of displays. Exhibitors have the option of using the official service contractor, qualified display house personnel, or members of Local #1175 to install and dismantle displays.
Brede/National has the responsibility of receiving, unloading/reloading and the handling of all exhibit material and empty containers. It is Brede’s responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. As the official contractor, Brede/National will have COMPLETE control of the loading docks at all times.
Vehicles must not be left unattended at the loading area. Any unattended vehicle will be towed away at the owner’s expense.
Exhibitors are urged to ship crated freight in advance to the Brede/National Warehouse. All warehouse freight will be unloaded first during the move-in of the show. Avoid having your vehicle wait in long lines to be unloaded by taking advantage of the opportunity to have your exhibit material moved-in early.
Gratuities
Brede National Exposition Services requests that exhibitors do not tip their employees. They are paid at an excellent wage denoting professional status; Brede feels that tipping is not necessary. This policy applies to all Brede employees.
Safety
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Brede cannot be responsible for injuries or falls caused by the improper use of rental furniture. If assistance is required in assembling your booth, please order labor on the order form and the necessary ladders and tools will be provided.
Use of Outside
Contractor
Exhibitors who plan to have an exhibit service firm (other than the official contractor) unpack, erect, assemble, dismantle, and pack displays must notify Exhibit Management in writing, with a copy to Brede by April 27, 2007, of the name of the service firm, address, and the supervisor(s) who will be in attendance. The service firm must notify Exhibit Management in writing of the names of all full-time employees working on the show, and must furnish an insurance certificate to Exhibit Management with a copy to Brede, in the amount of $1,000,000 liability to include property damage.
Indemnification
The exhibitor assumes entire responsibility and hereby agrees to protect,
indemnify, defend, save and hold The American Assocation of Immunologists,
FASEB, the Miami Beach Convention Center, Brede National Exposition Services, its officers, employees, and agents, harmless against all claims, losses
and damages to persons or property, governmental charges or fines and attorney's
fees arising out of or caused by Exhibitor's installation, removal, maintenance,
occupancy or use of the exhibiting premises or a part thereof, excluding such
liability caused by the sole negligence of the parties referred to above.
In addition, the exhibitor acknowledges that The American Association
of Immunologists, FASEB, the
Cancellation of Meeting and Exhibit
It is mutually agreed that in the event IMMUNOLOGY 2007™ is cancelled due to acts of God, war, strikes, government regulation or advisory (including travel advisory warnings by the government or World Health Organization), civil disturbance, terrorism, or threats of terrorism in Miami and/or Miami Beach, FL and the eastern United States as substantiated by governmental warnings or advisory notices, curtailment of transportation, epidemics, disaster, fire, earthquakes, hurricanes, unseasonable extreme inclement weather, shortages or disruption of the electrical power supply causing blackouts or rolling blackouts in Miami and/or Miami Beach, FL or any other comparable conditions or circumstances occurring either in the location of the IMMUNOLOGY 2007™ meeting or in the countries/states of origin of at least 30 percent of the attendees or along their routes of travel, making it commercially impracticable, illegal, or impossible and therefore the Application and Contract for exhibit space will be terminated. In such an event, the affected party shall not be liable to the other for delay or failure to perform its obligations, except there shall be a prorated reduction of any fees payable or otherwise due under this agreement and/or refund of any deposits paid.Insurance
Exhibitors are urged to take out a portal-to-portal rider available at
a nominal cost on their own insurance policy protecting them against loss
through theft, fire, damage, etc.
Return to the IMMUNOLOGY 2007 ™ Exhibit Prospectus page