General Information
Exhibit Dates/Hours
Saturday,
May 19
Security tape placed around the exhibits will be removed starting at
As a courtesy to the participants and your fellow exhibitors, it is requested
that you open your exhibit on time each morning and staff it throughout the
day until the scheduled closing hour. Deliveries or removal of equipment must
be made before or after exhibit hours. A pass must be obtained from Exhibit
Management to remove any material or equipment prior to Sunday, May
20. Once the exhibit opens Monday morning, nothing may be removed until
the exhibit is officially closed at
Monday,
May 21
- All exhibitors must register for badges. Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.
- Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.
- Exhibitors will
receive 6 badges per 10’x10’ booth. Additional
badges may be purchased for U.S. $20.00 per badge.
Lost, misplaced badges may be purchased on-site for U.S. $10.00 per
badge. You can register on-line, by fax or mail.
Deadline for advance registration is
- Exhibitor badges may be made out only in the name of the company shown on the application for space. Exhibitor badges will not permit attendance to scientific sessions.
- Exhibitor registration
terminals will be open during the installation of exhibits on Friday, May
18 from
Click here to register Exhibitor Badges online
Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area. Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting. The Guest of Exhibitor badge will permit entry only to the exhibit area from Saturday, May 19 through Monday, May 21. Guest badges will not permit attendance at scientific sessions.
Guests may be registered in advance Friday, May
18 from
It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.
Location Relative to Other
Exhibitors may use the exhibit form to designate their preference for location near other companies or their wish not to be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor. The entire floor plan may be reviewed at www.IMMUNOLOGY2007.org/exhibits Click on the floor plan and log in as a "guest".
Social Functions - Hospitality
Suites
Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions.
Marketing and Sponsorship Opportunities
Your company will be listed on the AAI Meeting homepage. For only U.S. $200.00, you can incorporate your homepage address on the AAI Meeting page. Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest!
As part of the meeting program, exhibitors
will have an opportunity to host an Exhibitor Workshop. Space for exhibitor presentations may be obtained
for a one hour slot at a cost of $850.00 (includes a/v). Requests will be considered on a first-come,
first-serve basis. The deadline to
have an Exhibitor Workshop listed in the meeting Program is
Security will be provided for perimeter access control beginning on Friday, May 18. Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense. Forms for booth security personnel will be available in the exhibitor service kit.
Deliveries or removal of equipment must be made before or after exhibit
hours. Once the exhibits open, a pass
must be obtained from Exhibit Management or the security supervisor to remove
any material or equipment prior to the close of exhibits at
Copies of the Program will be available at the Exhibitor Help Desk starting at Friday, May 18.