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PRESENTATION INSTRUCTIONS
Oral Presentation Guidelines
Presenters are not required to bring
their laptops to the meeting room.
Session rooms will be equipped with a
data projector and PC-computer, as well as a lavaliere
microphone, table microphone, and aisle microphone.
•
Bring your presentation on a
Windows readable USB flash drive or CD-ROM.
• When
preparing your presentation, use standard fonts (e.g.,
Times Roman, Helvetica, Arial, New Times Roman).
Basic fonts are included on the session room computers,
but if an unusual font is used it may not translate.
• In
the same folder as your presentation, include any
external files utilized, e.g., movie files. Copy
the entire folder to the USB flash drive or CD ROM.
• Test
your presentation on a separate PC-compatible computer
to insure fonts are standard and components such as
movies are included rather than merely linked in your
presentation.
•
Review these specifications when preparing your
presentation.
• The
computers in the session room and speaker ready rooms
will support PC and Mac presentations.
• The
operating system will be Windows XP Professional, and
software will include: Microsoft Office XP, Adobe
Acrobat Reader, QuickTime*, Windows Media Player, Flash
Player.
* ALL Quick-Time users must visit the
speaker practice room AT LEAST 24 hours in advance due
to additional processing time that may be required.
We recommend that you bring a backup of
your presentation on an alternative storage medium to
cover the possibility of luggage loss, theft, and/or
incompatibility.
Laptops
You do not need to bring your own laptop
to the meeting room;
however, there
will be connections available for presenters who elect
to do so.
Speakers using their own laptops
MUST HAVE a VGA HD15pin female output. Some
laptops have special video output cables to get to the
HD15pin required for connecting to external monitors and
data projectors. If this cable is not with the laptop
being used, there will be no way to connect to a data
projector.
The laptop output resolution should be
no more than XGA (1024x768). The native resolution on
the data projectors is 1024x768 so higher resolutions
will force the data projector into a compression mode
possibly losing some information or failing to project.
The use of 2x2
(film) slides and overhead projectors is not permitted.
Speaker Practice Room
A Speaker Practice
Room will be located in Room B116 of the Miami
Convention Center. All speakers should
check their presentation optimally four (4) hours in
advance to verify the presentation will function on the
equipment provided. Speakers should arrive in the
session room ½ hour (30 minutes) before the
session starts. The room will be open Friday, May 18
through Tuesday, May 22.
The hours are: Friday 8:00 AM -
5:00 PM Saturday 7:30 AM - 5:00 PM Sunday 7:30 AM - 5:00
PM Monday 7:30 AM - 5:00 PM Tuesday 7:30 AM - 11:00 AM
Session rooms do not have Internet
access.
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